Meeting Minutes - September 25, 2024

Call to Order (7:00pm)

Old Business:

1. Approve meeting minutes from April 24, 2024

• Motion to approve; passed

2. Neighborhood entrance signs.

• Still in progress

New Business:

1. Membership Update

• 288 members as of tonight

• Goal is to get to 300 by EOY; talk to your neighbors!

2. Treasurer's Report

• $17,068.38 in the account

• Tent = $1000

• $600 sign upgrade

• Shirt/Koozie funds go directly to build the account

3. Crime Report

• Official crime report will be presented at next meeting.

• Reminder to roll up windows and lock doors overnight.

• Don’t leave wallets, phones, computers, etc. in car and visible.

• Do not leave weapons in cars, even if locked.

4. Update on Winston Salem Ave. (Website: https://communications.virginiabeach.gov/hot-topics/building-our-vb-future/winston-salem

• Emily Archer & Denis Ozowara

  • Current work is removing old sewer lines and re-tie into existing lines. Email went out to impacted houses.

  • Work now through the end of the year is replacing the duct bank

  • Second crew is being added to this job for new water installation on the second phase. The goal being to finish up faster than 2 years.

  • Questions/Comments:

    • Can there be more communication on the detour? Cars are confused and turning down 500 block of Terrace which is already busy with cars parked. Also, a lot of tractor trailers are driving through the neighborhood.

    • BJ: They have had specific conversations with Sysco to only drive on Mediterranean. If you see a Sysco truck in the neighborhood, call Rockefeller’s and they will re-addresswith Sysco.

    • Suggestion to make Terrace and Carolina one-way streets during this time to help the traffic situation.

    • Recommend signing up for email updates on the project website.

5. Election Candidates

• School Board

  • Vincent Smith- School Board Candidate District 5. Spoke for 2 minutes.

• City Council

  • Rosemary Wilson- City Council Candidate District 5. Spoke for 5 minutes.

  • LG Shaw – City Council Candidate District 5. Spoke for 5 minutes.

6. Updates since last meeting

• Yard sale – Over 30 homes included.

• Spring Fling – Over 200 attended.

  • Thank you to the local businesses that contributed.

• "Shadowlawn Day" City Proclamation

  • Jim Flannigan was a major contributor in creating a historic timeline of our neighborhood. He attended the Spring Fling and the very last Surf Club since ECSC created wheelchair access. Mr. Flannigan, unfortunately, passed away recently. Thank you to BJ for hosting a memorial service for Mr. Flannigan. A 2 hour interview with Jim was recorded and will be included in our Shadowlawn History book. The Board thanked Jim's wife and daughter, Deb and Whisper, for their attendance.

  • Meghan read proclamation that was read at the Spring Fling by Mayor Dyer.

  • Civic League will request additional copies of the proclamation

• Ice Cream Social

  • 88 kids in attendance

  • Will continue this in future years.

• Welcome Home Committee- CMD Joel Nogle – 9-month deployment

  • Flags lined from Norfolk and Rudee all the way to his front door to welcome him home.

  • Civic League will replace small flags for the larger ones

• Shadowlawn Surf Club- 6 weeks this summer- 2 week with free pizza

  • 2 were cancelled due to weather.

  • Thank you to VB Surf Sessions, Tony, for donating boards and lessons.

• National Night Out

  • Fire department, animal control, police chief were present with numerous vehicles.

  • Glazed and Infuzed donut truck provided treats.

  • The Civic League provided pizzas to attendees due to our food truck cancelling the day of the event.

  • Over 130 members in attendance.

• Shadowlawn Booze Cruise

  • Sold 120 tickets in 40 hours.

  • Moved to a larger boat the day of.

  • Moving forward, capacity will be 149 people. Future cruises will be scheduled in the Spring with a Fall rain date. Official date will be announced at first meeting of 2025.

• Shout out to Wright Photography for photographing the event for free. Pictures were shared on social media.

• Tour de Shadowlawn

  • October 5

  • Businesses are bringing in staff, alcohol and food. Please participate in all stops so we can continue to have this event with support from local restaurants.

  • There is no rain date.

  • 4 stops (Rudee’s, Rockefeller’s, Big Sam’s, Ice House)

  • Increased the length of time at each location

  • Final Stop: Ice House with Live Music

  • Tour de Shadowlawn Sunglasses will be for sale. $3

• Shadowfest

  • Date: October 26; rain date is Sunday, October 27

  • Same location as last year

  • Details

    • Big Sams is throwing a Halloween party on the 26 th

    • Official after party of Shadowfest

    • Live music, face painting, chili cookoff, smores, dinner provided by civic league, desserts and chili provided by member donations.

    • Parade starts at 801 High Point

    • Members only event

    • Motion to always have Shadowfest the Saturday before Halloween with a rain date of Sunday.

      • Seconded

      • Discussion: If Halloween is on a Saturday, Shadowfest will be the Saturday before.

      • Unanimous approval

9. Bylaws Update

• Shadow Lawn Height Civic League, Inc DBA Shadowlawn Civic League (officially requested last night through SEC)

• Bylaws will be emailed out at least 2 weeks prior to our next meeting for review. 

• May 2,1965 this body was established

• Changes for consideration (to be discussed later)

  • Term limits is a change, 3 consecutive 2 year terms or 6 consecutive 1 year term.

  • Currently no way to remove an officer, will add that to the by-laws

  • There are no audits in the by-laws

  • Current executive board is 4 members. Proposing 3 additional spots, east representative, west representative, and an at large representative.

    • More clarity of neighborhood geography

    • More clarity of roles

    • More clarity of quorum

    • Plan for funds should the Civic League fold

  • Discussion:

    • Should there be a committee to propose changes?

    • Motion to form a committee of 3 members to review the by-laws and propose changes with only 1 member from the board.

      • Seconded

    • Motion Passes with 5 nays; 32 yays

10. Community Reminders/Updates

• Bike Night November; more details to come

• Holiday Movie Night (The Blind); more details to come

Meeting Adjourned at 8:10pm

We’d like to give a HUGE THANK YOU to BJ and Rockefeller’s for hosting us this evening. 

**Please take care of your bartenders and tip generously!

96 attendees

Agenda - September 25, 2024

Social – Cash Bar (6:30pm)

Call to Order (7:00pm)

Social – Cash Bar (6:30pm)

Call to Order (7:00pm)

Old Business:

 1.  Approve meeting minutes from April 24, 2024

 2. Neighborhood entrance signs. Still ongoing

New Business:

1. Membership Update

2. Treasurer's Report

3. Crime Report

3. Update on Winston Salem Ave.

• Emily Archer & Denis Ozowara

4. Election Candidates

• School Board

  • Vincent Smith- School Board Candidate District 5

• City Council

  • LG Shaw – City Council Candidate District 5

  • Rosemary Wilson- City Council Candidate District 5

5. Update since last meeting

• Yard sale

• Spring Fling

• Shadowlawn Proclamation (Shadowlawn Day)

• Ice Cream Social

• Welcome Home Committee- CMD Joel Nogle – 9-month deployment

• Shadowlawn Surf Club- 6 weeks this summer- 2 week with free pizza

• National Night Out

• Shadowlawn Booze Cruise

5. Tour de Shadowlawn

• 4 stops (Rudee’s, Rockafeller’s, Big Sam’s, Ice House)

• Increased the length of time at each location

• Final Stop: Ice House with Live Music

• Tour de Shadowlawn Sunglasses will be for sale. $3

6. Shadowfest

• Date

• Same location as last year

• Details

• Members only event

7. Bylaws Update

• Shadow Lawn Height Civic League, Inc DBA Shadowlawn Civic League

• Bylaws will be emailed out at least 2 weeks prior to our next meeting for review.     

8. Community Reminders/Updates

• Holiday Bike Night November

• Holiday Movie Night (The Blind)

Adjourn/Social

We’d like to give a HUGE THANK YOU to BJ and Rockafeller’s for hosting us this evening. 

**Please take care of your bartenders and tip generously!

Adjourn/Social

We’d like to give a HUGE THANK YOU to Rockafeller’s for hosting us this evening. 

**Please take care of your bartenders and tip generously!

Meeting Minutes - April 24, 2024

Social – Cash Bar (6:30pm)

Call to Order (7:00pm)

Old Business:

1. Approve meeting minutes from January 31, 2024 – approved.

   Blake introduced Rosemary and Deb, thanking them for coming to the meeting.

   If you’d like a sign to display in your yard, please contact Deb Favaron at dfavaron@vbgov.com

1. Winston Salem Project update (street expansion and improvements) – project was approved. Start date is scheduled for July.

1. Proposed development of Winston Salem Avenue by Whit Sessoms – Blake clarified that this project to fill in the wetlands and build housing/commercial development in the area is NOT the same as the improvements project.

1. Neighborhood entrance signs – working with Rosemary and Barclay Condos to secure a location. The sign on Winston Salem Ave will be on hold indefinitely until after the road project is complete.

1. New Civic League signs and tent – signs up are, tent is in production.

1. By-laws update – will be addressed during future meetings, on hold for now.

1. 100-Year Centennial Shirts – presale is open until April 28th at 8pm. Shirt orders will potentially be available this one time due to a minimum order of 24 per order.

New Business:

1. Membership Update – 226 members prior to the meeting.

1. Treasurer's Report – $13,654 currently in the bank account.

1. Putting the Shadow Back in Shadowlawn

   • Thank you to Annette Hilliard for the idea to plant trees in and around our neighborhood

   • 50 trees were purchased with civic league money.

   • 18 out of 50 trees were reserved, the remainder are available for pick-up now.

   • We may order Loblolly Pines in the fall.

1. Shadowlawn Days of Caring

   • We would like to do 3 of these events this year to do yard work or other tasks for a family or individual in need.

   • Please nominate and individual of family for this project.

     
     

2. Military Welcome Home Committee

   • We will display American flags along the road from the neighborhood entrance to the family’s home on the day of their arrival.

   • Email us if you know someone coming home from deployment (3+ months or longer).

   • There were a number of volunteers who signed up for this committee at our January meeting but if you are interested, please reach out to us via email at ShadowlawnCL@gmail.com

1. Upcoming Events

Yard Sale (May 4th from 8-12)

• Civic League will handle advertising

• DaBiscuit (located at 801 High Point)

• Leftover items for donation can be dropped off at 800 Carolina Ave. Thanks to College Hunks Hauling Junk and Daniel Parish for sponsoring our Donation Drop Off site.

• We paired up with Croatan’s neighborhood yard sale to generate more traffic

• Register on our website on the Events page. (13 homes currently registered)

Spring Fling (May 22nd from 6-9pm at Big Sam’s)

• Live music (Brandon Bower is booked), free food, raffle, and drink specials

• Seeking business donations for raffle prizes

• This is a members-only event

• Bring an unopened box of snacks for Adopt-a-Muster

• Please wear your 100 Year shirt to this event.

Adopt-A-Muster (May 25th)

• Provide dinner/snacks to over 100 officers of the 2nd precinct

• SCL will reach out to restaurants in the 2nd precinct for food donations

• Shadowlawn residents to provide snacks

• Volunteers needed for food pick-up and delivery

Shadowlawn Surf Club (Every Wednesday, June 26th - Aug 21st)

• Free pizza June 26th

• Huge shout out to VB Surf Sessions for providing surf instructors and boards to kids

• You don’t have to surf to attend! Lots of neighbors come down to spend time with friends on the beach.

• If you know anyone who can do logo design, let us know! We need a Surf Club logo!

1. Website

   • Electronic dues payment will always be “current” as they auto-renew every year. Cash and check payments must be made annually at the beginning of the year and members who pay later in the year will be asked to pay again at the beginning of the next year.

   • Calendar of events and event registration

   • Meeting minutes

   • Sponsorship opportunities

8.     Community Reminders/Updates

• Freebee currently not funded

• Audacy Music Festival this weekend (24th Street – 31st Street)

• Light the Night in remembrance of the 200+ firefighters lost this past year (May 1st – 4th)

1. Winston Salem Avenue Q&A

Emily Archer, Project Development Administrator

• The project will include on-street parking for 27 spaces, underground utilities, pedestrian lights on the south and new lighting on the north.

• Sign up for construction communication updates via email, delivered 1-2x/week. Use the QR code on the handout, find the link on the website, or send an email to WinstonSalem@vb.gov for more information.

• Currently working on the 19th Street project.

Dennis Ozowara, Project Manager for Public Works

• Currently working on the 19th Street project.

• Each phase of the Winston Salem project is roughly 4 months.

• Total project time is estimated at 2 years as planned.

• First year is primarily running wires, sewage drains, etc.

• The Winston Salem project will start in the Summer and will begin in front of Rockafellers and Rudees.

• They will provide additional signage for the businesses to indicate that they’re still open.

• They will also add signage and information to non-residents to get through the neighborhood.

• Street parking will not be available during designated road closures.

• Private traffic including residents who live on the closed block will be allowed access to their homes.

• Once the project starts, you can’t really stop it unless there are factors that stop it beyond the project manager’s ability.

• City Council approved the contract on March 19th. It will take approximately 2.5 months for the project to start.

• Project managers are working on sending notice to business owners. Business owners stated that they are in support of the project but feel their 30-day notice was not sufficient. Project manager stated that from the date that the project was approved, the timeline started.

• In between phases, they will likely use stone rather than full asphalt to cover the surface.

• They are mandated to provide a driveable space so we can still access businesses, get to the marina, etc.

• Blake asked if we could get Acme (current owner of Water Table building) to agree to a walking path through the end of their parking lot, would the city mark a pedestrian path. Dennis said that yes, the city would do this.

• Dennis stated that any business owners with concerns should reach out to him directly.

• Detour plan has signage from Pacific to Norfolk Ave.

Bartender Sponsorships: Thank you to Tom Netzel for providing an additional tip for our bartenders this evening!

Adjourn/Social – 7:57 pm

We’d like to give a HUGE THANK YOU to BJ and Rockafeller’s for hosting us this evening. 

**Please take care of your bartenders and tip generously!